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Handle the delivery and distribution of digital files, Process expense reports for team members and arrange all travel for team. Compiles, analyzes and summarizes statistics and information in highly complex graphical presentation formats, Creates formulas/formats of moderate complexity and determines hardware/software requirements. Found inside – Page 35Must be well-organized, have the ability to multitask, and be able to work without supervision. We offer a competitive salary, vacation incentives, weekly bonuses, and promotion opportunity after 90 days. Send cover letter, résumé, ... Team works with a broad and senior group of Global stakeholders who must often be confirmed for meetings, discussions and events across Regions and time zones on short notice, For the right candidate this will create opportunities to become involved in presentations and basic analysis, and to generally participate in team discussion beyond the mandate of the core role, Candidate must be comfortable and confident successfully influencing in these situations. Careers in Law: A Guide for Students, Graduates and ... - Page 69 Interact with business associates in his/her absence, Handle all correspondence; sort and prioritize daily mail; check e-mails regularly and respond or forward information as needed in a timely manner; set up/coordinate meetings, conference calls, interviews, Organize luncheons and special events as needed; order lunch as needed, Fax, make copies, shred; maintain updated files; order and keep office supplies stocked, Must have general computer skills and a working knowledge of Microsoft Office with emphases in Outlook, Word, and Excel, Must possess ability to maintain confidentiality at all times; must have high integrity and discretion with regard to confidential matters, Schedule and coordinate appointments, conference calls and meetings, Arrange heavy travel and prepare itineraries, Draft written correspondence and proposals, Update, proofread and distribute numerous collective bargaining agreements, Create, modify and maintain spreadsheets/matrices in MS Excel, Maintain current contract agreements and extensive filing system, Assist with union negotiations (including occasional all-night negotiations and possible travel), Maintain knowledge of current issues and contracts, 3-5 years’ administrative experience supporting senior/executive level management, Advanced knowledge of MS Word and Outlook; intermediate proficiency in MS Excel, Excellent phone manner, attention to detail and strong organizational skills, Must be able to maintain a high level of confidentiality, Ability to work under pressure, multi-task and prioritize, Must demonstrate a sense of urgency and be team player, Previous experience with contracts and/or union negotiations, Works with Production Executive(s) in handling the physical pre-production, production and wrap of major theatrical feature films (both domestic and foreign). antonyms. Strong aptitude and interest in learning various proprietary systems to create and generate presentations and reports for executives a plus, Ability to perform under pressure in a fast paced environment and to work with confidential/highly sensitive information, Forward thinking and possesses the ability to anticipate needs and act upon requests independently, Excellent written and oral communication skills and solid interpersonal skills required, Flexible work schedule including overtime with little or no advance notice, Responsible for the daily schedule of one or more individuals; anticipate necessary background materials, directions and other items required for each activity on the schedule. Maintains files as required. Create press credentials and cast/crew ID sheets. overruns) and proactively address crucial, Can do” attitude and ability to look at the complexities in the role as challenges, Confident and personable with ability to adapt to personalities of various stakeholders and successfully influence them in short timeframes / under stress, Willingness to roll up sleeves and assist in whatever way required to drive team agenda, Ambition to take on more diverse work with team when appropriate (eg presentations etc), Manage and coordinate very busy SVP calendar, including scheduling all meetings, presentations and travel daily, Coordinate departmental calendar, schedule and coordinate team meetings and take meeting minutes, Prepare expense reports on SAP, and reconcile corporate card statements against expense reports, Manage departmental spending and approvals, Coordinate all travel arrangements-domestic and international (air, hotel, car) for the SVP, 5+ years experience in administrative role supporting c-suite executives, Strong organization and analytical skills, Answer telephone and screen calls as appropriate, Arrange and select locations for offsite sessions as required, Create & maintain distribution lists and be the focal point for cascading information/communications, Schedule meetings – i.e. Many professionals are working from hom e for the first time. For example, people who like to go it alone are and should be able handling specific set of skills, being individual players, sometimes multi-talented and might need managerial qualities or knowing how . 1. Found inside – Page 1026North Carolina - Executive Director Applications : Send resume to : Applications : Send resume to : Position : The ... Responsibilities : Overall management of the Project ; supervision of staff and legal work ; fundraising ; budget ... thesaurus. Act as the liaison with Business Affairs and Finance departments, Responsible of all office materials incoming and outgoing mail, dubbing, etc, Act as back up on phones and meetings for EVP when his assistant is out of office, 2 plus years proven Administrative/Executive Assistant experience is critical, Must be proficient in Word, Excel, PowerPoint, and Microsoft Outlook, Excellent communication, organizational & written skills, in addition to strong interpersonal skills, Must be a team player and able to multi task, 2 or more year’s business experience a plus, A strong passion for television programming or acquisitions a plus, Maintains calendar and follow-up system to proactively advise COO of appointments, meetings, and deadlines, Prepares complex domestic and international travel itineraries, Maintains follow-up file to proactively advise COO of upcoming events, key items, or activities, Assists the COO with the coordination of special projects and events, as necessary, Prepares expense reports and invoice processing through SAP, Assists in preparing presentations, as necessary, 5-10 years of experience supporting senior-level executive(s) in a large corporate setting, Must possess excellent proficiency with Microsoft Office (Outlook, Word, Excel, Power Point), Ability to work calmly in a high pressured, fast paced environment, Excellent interpersonal skills with the ability to interact with all levels of management, particularly at senior level, Proven ability to handle confidential information with the highest level of integrity, Maintaining calendars and setting meetings/appointments, Maintaining Calendar updates and invites for all meetings and pitches, Provide backup support for the entire development team, Coordinate and facilitate special team projects, Partcipate in development meetings and providing editorial input, Book travel for SVP and other occasional travel for staff, artists, and radio winners, Answer phones, maintain files, fax, e-mail for department, Keep expense reports for SVP and the Promotion department meeting card, Request POs for all department expenses and liaise with vendors to ensure proper invoice submission, Funnel and track all promotion teams’ radio information back to SVP, Awareness and support of all radio promotion events with artists, Manage office when SVP is away on business (keeping him informed and up-to-date about all important information, phone calls, mail, etc. for large corporation, Intermediate to advanced user of the Microsoft Office Suite (including Visio and SharePoint), Fast command of internal policies and procedures (business practices, expense management, T&E, travel, IT, etc. Reach out and see what you can do to support your team. A person who is motivated and able to get the job done without someone of authority looking over their shoulder is an asset to any company. Working knowledge of Microsoft Office, Apple, and general PC programs, Ability to establish and maintain good working relationships with individuals internally and externally in the business community, This person must have the ability and the desire to assist a senior executive, Extremely detail-oriented, organized, and able to multi-task in a fast-paced environment, Self-starter, able to learn new functions quickly and accurately, Responsible for printing and filing submission on a daily basis, Types correspondence, reports, labels, contracts, etc. synonyms. This includes, but is not limited to, travel and expense vouchers, and wire transfers, payment authorization forms. Trans Mountain tree cutting can resume as stop-work order on pipeline route lifts. We also use third-party cookies that help us analyze and understand how you use this website. Interact with business associates in his absence, Submit budget requests and maintain up-to-date artist marketing budgets, Setup vendors, submit invoices on their behalf and help them monitor the status of their payments, Check e-mails regularly and respond or forward information as needed in a timely manner, Organize luncheons and special events for SVP and team, Organize additional events for partners, staff and artists, Set up/coordinate meetings, conference calls, interviews, Proficient computer skills – Outlook, Word, Excel, Ability to maintain confidentiality at all times, Integrity and discretion with regard to confidential matters, Ability to work well under pressure and manage multiples tasks, 1-3 years experience as executive assistant desired. Must be self-starter and able to work without supervision. Found inside – Page 174As you will see from my resume , I am currently excelling as a Water Treatment Supervisor for the U.S. Army , where I ... leadership and training skills , as well as the ability to quickly master new and complex technical information . Build relationships within the company to create a healthy and professional work flow, Work closely with other Executive Assistants on cross company meetings, functions and presentations. An Inability to Effectively Work with Other People. and have general knowledge of standard filing procedures, Must have specific knowledge of Word, Excel, PowerPoint, & Acrobat Adobe, Typing at 50 wpm and proficiency with Microsoft Word required, Knowledge of: Fortune 500 and packaged goods companies preferred, Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & letter formats, Must be able to communicate effectively and tactfully with all levels of personnel, in person and on the telephone, Must be able to pay close attention to detail and understand written and oral instructions, Must be able to organize and schedule work effectively, Must be able to work well under time constraints in a fast paced environment, Answers phone and emails (when asked) in order to maintain a good flow of communication between executive, colleagues and outside customers.

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